Powerful Accounts Payable & Invoice Automation
Smarter Purchasing, Effortless Accounts Payable! Businesses are extending the power of their accounting system, by introducing AP Automation, introducing capabilities to remove paper handling, provide real time AP approvals as well as automating account coding of AP Invoices. Compleat offers the only platform where it pays to use it! See why we are the Leading AP and Invoice Automation solution provider.
Trusted by 2,000+ companies across the world
Best Practice AP & Invoice Automation Steps
AP Automation or Accounts Payable Automation as it is also known, is made up of several different processes which some Accounts payable teams will already carry out. Utilising automation for AP enhances these controls and ensures that your AP department is covered to handle every accounts payable invoice.
- Invoice Capture
- Invoice Fraud Prevention
- Invoice Matching
- Invoice Processing
- Invoice Approvals
- Tight Integration with Accounting Software
Trusted, Accurate Data Capture
Automated invoice retrieval and data extraction. Having one centralised location for AP teams to manage incoming invoices either paper scanned invoices, supplier issued email invoices or true e-invoices.
Using Artificial Intelligence (AI) and Machine Learning (ML) with 99.6% extraction accuracy.
No Fraudulent or Duplicate Payments
Automatically validate the invoice received from the supplier is truly unique and has not been received previously, known as a ‘Duplicate Invoice’, closely followed by automatic bank fraud checks, to confirm the payee details listed on the purchase invoice match those stored in the accounting system.
Automation capability to provide AP reassurance.
See Compleat FAQ Help guides for more information
Learn more about Invoice Fraud
Automate PO to Invoice Matching
Take the leg work out of matching. Automate matching to invoices received, against a corresponding purchase order or purchase receipt within Compleat or your accounting system. Ensuring that the invoice being billed, correctly corresponds to the original order and that goods were indeed delivered.
Automate matching and simplify exception management.
Automatic Non PO Invoice Processing
A step which would normally require the AP team to decide who has ordered the goods that are being invoiced, where the invoice lines need to be coded to and who may need to approve the invoice for payment. Adding invoice automation removes these manual entries and allows for the AP invoice to be auto-coded at line level, and automatic submission into the approver for authorisation.
Automate invoice approvals with enterprise capabilities.
See Compleat FAQ guides on setting supplier defaults.
Invoice Approval Workflows
Allow for human decision based approvals or enable automation based approvals. Invoice approval automation typically consists of one or many dedicated authorisers to view the approval request and make a decision if to approve or deny the request in readiness for subsequent approval or for final approval prior to payment. Automating this, speeds up approvals, provides online audit trail and allows for access from any device.
See our benefits section of invoice approval automation
Bidirectional integration
Having trusted, accredited tight integration to accounting/ERP solutions is key. In order to truly support an automated AP department, having an integration removes a further step of input. Compleat retrives data from accounting solutions for use within it’s product and upon approval of transactions, these are posted back into the accounting ledger for full 2-way audit.
See Compleat list of supported accounting software integrations
Take AP Automation One Step Further With Our Online Buying Capability
If this capability is not on your requirements list – it should be!
Gain full visibility and control over spend before it takes place, buying online directly from your suppliers’ websites is something your users already do, you just don’t know about it.
Integrated Online Buying delivered through Compleat’s Purchase Order Automation software solution, dramatically increases the value of Accounts Payable Automation for the entire business by saving you time and money.
Dynamic intelligent approval workflows with unlimited steps
Powerful parallel & group approval workflows
Advanced automated GL coding capabilities
Fully automated approval workflow selection
Dedicated mobile app for 24×7 access
Multi-lingual support at user level
Proposed payment lists & approvals
Email/Push approval notification reminders
Real-time access to invoice status for everyone that needs to know
Add comments & attachment any document to invoices
Nominee approvals for “out of office” cover
Fraud Protection with supplier bank account validation
Duplicate invoice protection to avoid double payments
All transactions retained for minimum of 7 years
Full audit trail with name, time & date stamp
Real time accruals & cash requirements reporting
Taking the strategic approach to Accounts Payable Automation
Compleat can help you start your journey towards full purchasing automation. The best part? You won’t face any extra costs for additional application software.
Compleat is designed to unify buyers, budget holders, and finance with the applications, tools, and information each discipline requires, to deliver the most seamless, holistic, and commercial beneficial experience possible – the whole business working from the same real-time digital page.
Start your automation journey with the comfort you have also planned for the future!
Why do you need Accounts Payable Automation?
100% visibility of every transaction
Easily see the status of all past and current transactions.
Helps buyers and budget managers find the best value for their purchases.
Productivity and spend intelligence
Enjoy more free time for valuable work thanks to automation of manual tasks.
Easily track invoice statuses and prompt approvers for outstanding/questioned invoices.
Start the journey to full purchasing automation
AP automation is the beginning of the journey.
Purchasing automation (with budget management) provides total control over spending, increasing automation and effectiveness.
Faster month end closes
Speeds up the approval process, making month-end closings quicker.
Simplify and automate reporting cashflow requirements.
Reduce the risk of fraud
Automated supplier bank account validation, plus duplicate invoice checks that highlight and flag potential fraud attacks.
Integrated Online Buying
With Amazon Business and almost every supplier website delivers the very best buying experience, while reducing the cost of what you buy.
Watch Compleat AP Automation in action
Become an ERP software author / reseller Partner
Join our growing number of global software author Partners that have embedded Compleat (usually fully white labelled) directly into their application stack to meet the growing demand from both their existing customers and new prospects for AP and P2P automation.
Build a strategic, long-term recurring subscription & services revenue stream year-on-year, with full visibility & direct control over trials, new customer deployments, upgrades, technical support & professional services.
Download the Accounts Payable Automation fact sheet
No registration required!
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