Achieving Continuous AP Improvement in iCompleat

Whether you’re a long time AP Automation user or you’ve recently implemented AP Automation software, one thing is for certain: Maintaining your AP Process will be crucial to the overall success of your business. Achieve continuous improvement by regularly reviewing system settings, monitoring transactions or reports, and analyzing your overall process. 

There are several tools that you can use in our software that will be beneficial when it comes to maintaining AP processes. 

Supplier Management 

• Identify ways to add default information to supplier records to automate coding each time an invoice is received within iCompleat. 

• Enable functionality to require matched POs from a specific supplier to be auto submitted to an approval process when an invoice is received. 

• When a supplier sends an invoice with an enormous number of lines you can enable or disable the invoice header and lines. By default, iCompleat will extract all invoice lines. 

For further information check out: Supplier management 

Capture External 

• Use Capture External to continuously check the status of invoices sent to Capture so that you can track, monitor, and review scanned physical or digitally received invoices. 

• Access to Capture External can be provided to users in User Management. 

For further information check out: Capture External  

Invoice Matching 

• Matching invoices to purchase orders is a fundamental control mechanism in the P2P process and ensures that the details on the invoice align with terms specified on the purchase order. There are so many benefits such as enhanced accuracy, preventing oversight and fraud and ensures compliance. 

• Compleat has a large variety of matching statuses to help you stay abreast of any potential discrepancies that can arise. 

• Invoice matching occurs when a purchase order is created within iCompleat and added to the invoice that is received by your supplier. 

For further information check out: Matching statuses explained  

Reports 

• Reports enable your organization to make information decisions, maintain cash flow effectively, and maintain vendor relationships to ensure compliance across the business. 

For further information check out: Using reports  

Invoice Packs 

• Invoice packs are a collection of approved invoices that you can create. Invoices packs serve as a reference for your ap and auditing purposes, providing a clear record of invoice transaction details. 

For further information check out: Create and approve invoice packs  

iCompleat – The Ultimate AP Toolkit 

There are various tools and techniques that you can implement with iCompleat to improve your Accounts Payable process. Reviewing system settings, monitoring transactions, and analyzing workflows are key to this. 

Other tools within the system include Supplier Management for automating coding and approvals, Capture External for tracking scanned invoices, and Invoice Matching to boost accuracy and compliance. Detailed reports help manage cash flow and vendor relationships, while Invoice Packs organize approved invoices for audits. Using these features will help your business maintain efficient, streamlined, and compliant AP processes.