Automation for the Education sector.


Whether you are looking to start with some simple supplier invoice automation, or are ready to tackle procurement we are here to help. 
What is different about us? Well, aside from simplicity & user adoption, it is what we can help you do with your data. Save Money. Money that you can re-invest into your students, your facilities. 
When was the last time you had excess budget?

Let us teach you how it could be done.

Crayola Yellow Section Splitter-01-1

 

Every school works incredibly hard to try and make financial ends meet, but manual processes for purchasing, budget checking, invoicing & approvals (as well as growing lists of suppliers) waste valuable time & money that should be used on what really matters.

But it doesn't have to be this way. You don't have to continue using the same suppliers because you don't have the capacity to really explore other options. You don't need to keep a constant eye on what department heads are spending money on, when you can give them the control & visibility they need. 

And you don't need to worry that this is going to make more work inside of your Accounting or Finance teams. Our application is built to make this process easy - not harder. We don't want to take you on a 6 month set up, or weeks of training to your users. We want this to be a no-brainer.

The problems...

Crayola Yellow Section Splitter-01-1


Ok, we know that there are more problems & issues that you face every day than we will cover here, or probably even know about!
These are just a few of the most common problems we hear from our clients, before we get them up & running.

Wasted time

Manual processes are very slow and labour-intensive, leaving little time for anyone to focus on making a real difference.

No visibility or control

All too often, the first time finance knows about budget overspend is on completion of the monthly management accounts.

Insufficient funding

Every school has to compromise; there are too many demands and not enough funds, meaning the whole school feels the pinch.

High Costs

Without the means to buy online and from preferred suppliers, already limited school budgets are hampered further.
Time is money

Stop wasting the resources you do have.

Crayola Yellow Section Splitter-01-1

 

We make the purchasing process fast & easy by providing your finance team with real-time information and control.

Our purchasing & accounts payable automation, including on-line buying (from any device) through suppliers like YPO and Amazon Business.
This enables everyone (wherever they are) to make purchase requests, undertake formal approvals, and capture and match supplier invoices.
These invoices, once approved, are posted to your existing accounting software ready for payment.

Then, to help you save costs and stretch your budgets further, we leverage the spend data we capture to negotiate better pricing with your suppliers.
These savings can really stack up - check out the case study below to see how much can be saved.

It’s faster, easier and much more efficient for everyone involved.

Girls Day School Trust saved how much?

Crayola Yellow Section Splitter-01-1

Proof of concept - £17,000 in savings...
Catering project - c. £200,000 in savings projected to rise to c. £700,000...

For Teachers

Crayola Yellow Section Splitter-01-1

Compleat makes purchasing much faster, easier & more convenient by enabling teachers (and everyone else) to buy online from preferred suppliers at much lower prices. This makes purchasing simple and quick, especially for “repeat” orders.
Every request to buy is automatically checked against the available budgets and approved before being sent.

By using Compleat to handle your purchasing (including online purchasing), teachers will love you and have more time for what is important to them!

For senior management

Crayola Yellow Section Splitter-01-1

Every school is limited in what it can achieve with available resources & funding. This often forces senior management to compromise on an ever-growing list of priorities.
How can you:

  • Save everyone involved in the purchasing process a great deal of time.
  • Provide finance with real time oversight and control over the entire purchasing process.
  • Make the available funding stretch further by reducing the costs of what you already buy.

For finance

Crayola Yellow Section Splitter-01-1


Compleat extends the functionality of your existing accounting software with an incredibly easy to use application that:

  • Removes all of the paper.
  • Delivers a real-time overview & control over all purchasing activities, invoices & approval processes.
  • Enables buying more from online suppliers for the best buying experience at lower prices.
  • Delivers better control.
  • Automates posting to any accounting software on final approval.

For procurement

Crayola Yellow Section Splitter-01-1


As every procurement professional will tell you, their two biggest challenges are:

  • Extracting the spend data necessary to get competitive quotations.
  • Getting the school to then use those preferred suppliers to deliver the savings.

Compleat addresses both of these challenges; either by working with existing procurement resources or providing them as a service to save your school money.
Through our CompleatProcure application, we use the header and line-level data we capture from every supplier invoice to deliver full category analysis, consolidation & aggregation of supplier spend. This information is ready for tendering in a fraction of the time a manual process takes.

Cost Optimisation & Spend Analysis Report with Amazon Business

Crayola Yellow Section Splitter-01-1

Ever thought your business would save heaps of money just by ordering everything from Amazon? We wondered just the same and have done all of the leg work for you! Now you can download our findings in an easy-to-send-to-your-boss report!

Make the decision to start saving...

Crayola Yellow Section Splitter-01-1

Honestly, get in touch with us today and let us show you what you could achieve. After all, you have made it all the way down here...

Amazon Business customer?