CIPFA runs with Compleat to improve procurement control and efficiency

Compleat Spend Control set to play a key part in driving down costs at The Chartered Institute of Public Finance and Accountancy.

Compleat Software Limited, is supplying CIPFA (the Chartered Institute of Public Finance and Accountancy) with ‘Compleat’ Spend Control. Compleat supplies 150 users at CIPFA with the Compleat Purchase to Pay (P2P) solution and is the first Compleat solution to integrate directly with a Sage accounting system.

As the professional body for people in public finance, CIPFA has some 14,000 members that work throughout the public services, in national audit agencies, major accountancy firms, and in other bodies where public money needs to be effectively and efficiently managed.

To help demonstrate best practice to members, CIPFA felt it was necessary to gain even more control over the Institute’s procurement process, and in light of the current economic climate, ensure costs are managed and control over corporate spend increased to drive costs as low as possible.

Peter Woodman, Group Assistant Director Finance, CIPFA, comments, "CIPFA recognised the opportunity to improve on the existing manual procurement process with an automated electronic solution that incorporates automatic budget checking and electronic authorisation; and at the same time consolidates suppliers, increases the efficiency in the purchasing processand increases control over the corporate spend."

Woodman continues, "Compleat Software’s spend control solution met all of CIPFA’s requirements for an automated procurement function and was a more cost-effective alternative to other solutions we looked at. As the first organisation to have the solution integrated with a Sage Line 500 accounting system, it is a great opportunity for the organisation to help shape the way the two products integrate and meet our specific needs. I expect Compleat P2P to provide CIPFA with more control over what is being spent where, whilst improving efficiency through an automated process that is a more efficient use of our resources." There will be a pilot implementation in the Finance, Human Resources, Property Asset Management and Customer Services departments, with a staggered rollout thereafter. Woodman adds, "The expectation is that the system will be fully implemented by the end of the year."

Neil Robertson, CEO, Compleat Software, comments, "This partnership presents an excellent opportunity for Compleat to work with CIPFA, particularly as it is our first integration of Compleat Spend Control with a Sage system. There are huge, ongoing savings to be made from addressing the uncontrolled discretionary spend that goes on everyday throughout many organisations and by the time Compleat P2P has been rolled out across the whole of CIPFA, the benefits of an automated procurement process will be fully realised."

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