Insights

The next generation of AI driven accounts payable automation: iCompleatInvoice

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Purchase invoice capture and approval workflow and e-invoicing for Sage, Xero and QuickBooks

The implications of AI technology enabling far more efficient and productive ways of working have now arrived for the accounts payable process, delivered at a price point that can simply no longer be ignored by any business.

Compleat has used our 10 years’ experience in developing, implementing and supporting enterprise level purchasing automation applications to deliver this next generation application for smaller organisations – iCompleat. We are confident it offers a far more automated process for less money than whatever processes or applications you are currently using. That is the power of AI.

iCompleatInvoice removes every activity in the accounts payable process that does not require human intervention, so you can work on managing the “exceptions”.

iCompleatInvoice with Compleat e-Invoicing is a “self-service” CLOUD application that:

  • Invoice capture:
    • Uses AI functionality to convert all invoices into digital “e-Invoices” without any touch from you
    • Delivers fully posted transactions, with the PDF of the invoice attached, ready for GL coding and approval, directly into the “invoice register” so nothing is ever lost or misplaced
  • Workflow Approvals:
    • Utilises AI functionality for automatic GL coding for most suppliers that always are coded to the same GL department / account codes
    • Utilises AI functionality to analyse invoice header and line level information to enable a single invoice to be automatically allocated to multiple GL department / account codes
    • Utilises AI functionality for automatic workflow approval selection, where the supplier is always sent to the same initial approver
    • Utilises AI functionality to automatically modify the approval process based on multiple criteria, including the invoice value, automatically adding the additional step(s)
    • Provides the ability to securely approve from any connect device including mobile Approval App (free download from the relevant App store) to speed up the approval process
  • Accounting application integration: Real-time “Plug and Play integration
    • Accesses supplier and general ledger information for fast and accurate coding
    • Accesses budget information for real-time view of spend
    • Posts to accounting software on final approval, with full inter-application audit trail.
  • Provides comprehensive Dashboards and Reporting
    • The real-time status of every invoice from the moment it is received
      • Where it is in the approval process
      • All invoices under query and who is deal with them
      • Payment status of all invoices for cash requirement reporting
        • Includes posted invoices not yet paid for Creditor cash requirements
    • Supplier spend analysis on demand for every user that needs to know
      • Turnover
      • Every current and historic invoice transaction and current status
      • The value of every item purchased

Pricing starts from just £65 per month for 5 users, including 50 e-invoices.

Free Trial: iCompleat is designed to be 100% self-service, so you can take our solution live in as little as 30 minutes all by yourself. Why not try it on one or two suppliers for one or two approvers during the free trial period? We think that once you try it, neither you nor your approvers will never let you go back!

However, if you would like us to help take you though the implementation process, we would be delighted to do so.