User Story_Food Alert

User Story: Food Alert

Food Alert achieves efficiency savings above 90% by automating the accounts payable process with IcompleatInvoice.

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Company Overview

Company:

Food Alert - Food hygiene, health & safety.

Headquarters:

London

Industry:

Food & Beverages

Products:

iCompleatInvoice

The Situation

Mehrdad Modarres, the finance director of Food Alert, was on a mission to simplify the capture and processing of invoices for a decade and has invested significantly in the development of their own POM (Piece of Mind) invoice processing application.

Mehrdad explains: “My number one objective in my day to day tasks at Food Alert is to save everyone time, removing repetitive tasks that add no value to the business, so we can all focus on more productive work. I undertook a very detailed investigation of invoice automation applications available on the market with a particular focus on affordable invoice capture and approval automation”.

Mehrdad was diligent in this process, spending over 100 hours researching the market, looking at dozens of applications including Paperless, Concur, Kofax, Basware and many others before finding iCompleatInvoice Starter in October 2017.

Top Benefits

90%

Reduction of the accounts payable process

5

Users of iCompleatinvoice
logo-sage
Direct integration with existing ERP solution -
Sage 50

Top Objectives

  • Increase efficiency across the business where possible.
  • Remove repetitive tasks to focus on high-value activities.
  • Ensure costs are managed and lowered as much as possible.

The Solution

Mehrdad simply registered for iCompleat Starter, set it up in a few minutes and started to play to confirm it covered all the basic aspects of what he required.

Next, Food Alert purchased a small amount of “e-Invoice Transaction credits (£0.40p per invoice) to automate the invoice data capture process, delivering all of the invoice header and line detail directly into iCompleatInvoice Starter and tested it against the invoices for two of their largest suppliers.

The Result

iCompleat Starter worked as advertised and saved the accounts department a great deal of time.

Mehrdad then contacted Compleat, speaking at length to Phil Douglas (MD) to share his thoughts. A couple of months later, he met with Neil Robertson (CEO) to discuss a 51-point agenda of proposed enhancements for iCompleatInvoice Starter.

Food Alert then upgraded to iCompleatInvoice, becoming the first beta site utilising real time integration into their Sage Line 50 accounting software which is deployed locally in the Food Alert offices. The 5 named user deployment of iCompleatInvoice retails at just £45 per month, making it both affordable and justifiable for every business.

“iCompleatinvoice Starter was a revelation as it seemed to have been designed specifically to meet my immediate requirements. The alternatives either did not have the functionality I required or were priced for much larger organisation and too complex and expensive for our business”, says Mehrdad. 

Mehrdad concludes: “My primary objective remains to save everyone in our business time and I can confidently say that, with iCompleatInvoice, the time savings can be in excess of 90% over any manual AP process. I can also say with equal confidence that there is no equivalent application on the market”.

Download the Full User Story

Follow Food Alert's journey from start to finish and discover more about how they utilised Compleat to transform their financial management, streamline processes, reduce costs and scale their business.

   

Fact sheet_iCompleatInvoice

Fact sheet: iCompleatInvoice

Want to learn more about iCompleat – including how it accelerates invoice processing, provides end-to-end visibility of invoices and makes approvals easy? Download our fact sheet.

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More features you’ll find in
Compleat:

Capture

Transform your purchase and invoice processing through the automated, touchless capture of data from supplier invoices – including header and line information – saving you time and ensuring accuracy. 

Invoice

Track captured invoices, apply rules to manage coding and matching – streamlining processing – and automatically forward them to your accounting software, minimising human input and error.

Procure

Use our financial management software add-ons to access captured spend data to identify and action cost-saving opportunities across the board, working across teams to deliver a credible and compelling return on investment.

Buy

Make buying easier, access trackable spending for real-time visibility (including budget availability), and achieve and sustain savings by encouraging users to buy from preferred suppliers and online.

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