iCompleatInvoice

Purchase invoice automation

iCompleatInvoice is a fully enabled AI (Artificial Intelligence) application designed to remove the challenges of manual paper-based purchase invoice capture and approvals. Every invoice is digitally captured on receipt and can never be lost, duplicate invoices are caught every time, approvals are undertaken from anywhere, 24x7 and, on final approval, the invoice is posted directly to your accounting software. Accounts payable will never be the same again.

Automated invoice processing software for ambitious organisations

iCompleatInvoice is an online self-service purchase invoice automation application that extends the functionality of your existing accounting application process (through tight real-time integration) to fully automate the entire purchase invoice capture and approval process. Our AI technology fully automates every process that does not require human intervention.

 

This software incorporates everything we have learned over the last decade from the development of our accounts payable automation and purchasing software solutions, removing complexity, increasing productivity and making paperless purchase invoice automation affordable and justifiable for every business.

 

Why automated invoice processing software? Why iCompleatInvoice?

iCompleatInvoice combines our unique and fully proven invoice management software with our self-service cloud purchase invoice approval solution, delivering a one stop shop for purchasing automation.

  • AI = Huge time savings at a lower cost

    Time is money; why waste it? iCompleatInvoice’s purchase invoice automation delivers a greater level of AI automation than has ever been achieved before, saving over 75% of the current time spent on the accounts payable process whilst reducing approval times by at least the same amount. Furthermore, as AI reduces our costs as well, we can deliver iCompleatInvoice at an incredibly low price.

  • Ease of use

    iCompleatInvoice is "plug and play", including the set-up of the real-time integration to your accounting software, removing all the consulting and training costs normally associated with this type of application. You can take it live in as little as one hour, or even less, if you just select a couple of suppliers and a single approver process. Try out our one-month free trial period or get in touch if you would like a walkthrough first.

  • Go “paperless as a service”

    Our Compleat Enterprise e-Invoice Portal has been digitising emailed PDF and paper invoices for four years and is now available to iCompleatInvoice. This simply means you do nothing. We do all the work to deliver 100% digital invoices (alongside the PDF) directly into our invoice register, ready for processing. We deliver 100% paperless invoices, so you don’t have to enter the information. Simply submit your PDF invoices or scanned paper invoices via email to our portal. We deliver back 100% paperless invoices, so you don’t have to enter any information.

  • Faster approvals and better information

    This purchase invoice automation software uses AI technology to automatically add the correct GL coding at invoice header and line level and apply the appropriate approval workflow for up to 80% of every invoice received, delivering it directly to the approver within seconds of its arrival, and without human intervention. Now, everyone who needs to know can see the exact status of every transaction, both current and historic, from any device, 24x7.

AI self-service software delivering “exception management”

iCompleatInvoice removes all the now unnecessary work related to capturing, approving and posting invoices to your accounts payable software. Our AI technology fully automates the repetitive and predicable activities, so you can focus on the “exceptions”.

Whether that is undertaking GL coding for complex invoices, selecting the right approval process for new suppliers or managing invoice queries and disputes to a swift conclusion. Additionally, as everyone has the same real-time view of everything they need to know, it also removes the constant questions and queries that disrupt your day.

Invoice capture process with fraud prevention built-in

iCompleatInvoice does a lot more than just digitise an invoice. We “on-board” all new suppliers we receive, validate the first five invoices to ensure 100% accuracy and then automatically process all that supplier’s invoices, irrespective of which other Compleat customers use them.

We also undertake multiple validations (source email address, validate all values, check bank details against your account software record, etc.) to ensure accuracy that limits the ever-growing threat of fraud.

Fast approval processes

Never lose another invoice or miss duplicates, ensuring you only ever pay what you owe. iCompleatInvoice enables the fast creation of single and multistep approval workflows to meet almost any requirement. Once an invoice is ready for approval, it is manually or automatically allocated to the correct workflow.

Approvers are notified by email or via push notifications from our free mobile approval app, accessible from any OS. The invoice can be reviewed, approved or denied with comments. On final approval, the invoice is posted directly to your accounting software. Denied invoices are managed until a successful outcome is achieved and subsequently posted with any relevant credit note.

Supplier spend visibility

Information is power, and a comprehensive understanding of your supplier spend and payment history is essential to negotiate the best prices from key suppliers. Gone are the days when this critical information is hidden deep within your accounting software or worse, on paper in filing cabinets. With our purchase invoice automation solution, senior management can see the exact status of every invoice, past and present, on demand.

Real-time cash flow requirements and accrual reporting

For growing businesses, cashflow management is crucial. Our invoice processing software provides real-time insight and forecasting into cash requirements from the moment the invoice is received. Full integration with your existing accounts payable software enables us to deliver real-time cashflow reports including your suppliers, VAT and even include summary level PAYE/NI values.  Accurate month end accruals can be generated on demand, exported into Excel for a simple import into your current system. More accurate information and insight helps you to keep your finger on the cash flow pulse.

Get started for free with invoice capture and approvals automation!

Missing invoice deadlines can be costly. iCompleatInvoice Starter is self-service free invoice management software.

Try it today

Save a huge amount of time, fully automating your approval process.

iCompleatInvoice is about saving time. It is about giving your business access to the most relevant supplier information and helping all parties spend as efficiently as possible. Paying your suppliers on time is critical to securing the best prices. Make the most of your team’s time with smarter, more informed decisions - the cornerstone of continued success and growth.

Starter

£0/month

Remove all the paper from your approval process.

Get it for FREE! What does it include?
  • Unlimited users
  • Self-service
  • Simple invoice capture
  • Simple invoice register
  • Single and multiple step approvals
  • Mobile app approvals
  • Dashboard and reporting
  • Detailed analysis of supplier spend
  • Full real-time integration with your accounting / ERP software
  • Integration with all other Compleat modules
Get it for FREE!

iCompleatInvoice

Learn more

Save a huge amount of time fully automating your approval process.

Learn more What does it include?
  • Packages very by no. of users
  • Self-service
  • Fully automated invoice capture
  • Comprehensive invoice register
  • Single and multiple step approvals
  • Mobile app approvals
  • Dashboard and reporting
  • Detailed analysis of supplier spend
  • Full real-time integration with your accounting or ERP software
  • Integration with all other Compleat modules
Learn more

Enterprise

Get in touch

Empower finance and budget holders to boost your business.

Contact us to learn more! What does it include?
  • Unlimited users
  • Full services
  • Fully automated invoice capture
  • Comprehensive invoice register
  • Single and multiple step approvals
  • Mobile app approvals
  • Dashboard and reporting
  • Detailed analysis of supplier spend
  • Full real-time integration with your accounting or ERP software
  • Integration with all other Compleat modules
Contact us to learn more!

Contact our team of experts today, or explore our full range of solutions including cash flow software, expense software, contract management software, timesheet software and purchase order software.

self-service purchase invoice automation with Compleat

Contact us for a demo today!