Philip Douglas Apr 19, 2021 4:07:55 PM 5 min read

Finance Professionals - Are You Burning The Candle At Both Ends?

The last 12 months have been tough for almost every finance professional.

  • How do you project sales revenues with any degree of confidence?
  • How do you control & manage costs, without hamstringing the business & impacting sales?

Then there is trying to manage cash flow, chasing customer payments, paying suppliers, month-end reporting, remote audits, keeping up with the latest HMRC funding support, tax payments, organizing your office space to handle social distancing & remote working………………

The list is endless — the time available is not.

The fact you are reading this (given everything else on your to-do list) — you understand the problems, but you don’t have time to do anything about it….

Or do you?

Should You Hire More Staff?

Adding additional people to your finance department to help is simply not a viable option.

What you need to do is to free up the time of the people you have from the “mundane” to focus on the important.

But you are far too busy, head down in the firefight, keeping the lights on to consider any changes at the moment — & knowing that so many other finance folks are in the same predicament doesn’t really help.

What you need is a REALLY quick win — something that can be done in a day (or two) that will save a huge amount of time for everyone, both inside & outside finance.

Because as we all emerge into the brave new world & volumes start picking up, either you improve productivity, or you will become a prime candidate for burnout.

This is all about creating time, not just for you, but also for your finance team & everyone outside finance that gets involved in buying stuff.

You are not the only one feeling the pain.

How many hours do your people burn each month buying stuff, then diligently accounting for it? Dealing with all the approval queries, vendor credit control calls, lost invoices & duplicates. Plus increased expense claims with people buying what they need to work effectively from home?

Count up the hours you & the finance team spend on purchasing & accounts payable each month (a guesstimate is fine).

Multiply those hours by a conservative 65% or if you're feeling bullish, multiply by 90%…

That is the time Compleat will give you back — & we only need a day of your time to do it.

How?

Initially, let's keep this simple — a first step in the right direction that you can build on

  • Automate the digital capture of every vendor invoice
    • Most of your invoices are coming in by email, just forward them to us
    • Bundle up the paper ones, scan them together & email us the resulting PDF
    • We do all the rest, so you don’t have to

  • Automate the invoice approval process
    • So everyone can see where everything is all the time
    • Default the general ledger coding process wherever possible to remove this repetitive step
    • Cut out the time answering queries — all the information is instantly available
    • When fully approved, invoices are posted into your accounting software, ready for payment
    • With a full audit with every step along the way

That is a considerable chunk of time you have just saved.

But How About Also Saving Some Money?

If you have gotten this far, then hopefully you can spare a couple more minutes to see something that will also save more time & will also save money.

You need to buy as much as you can online from vendors like Amazon Business & get rid of the high volume of low-value invoices that just clog up the works — & all the current suppliers you use for these purchases that burn so much time to manage.

If a picture paints a thousand words — a 2-minute video is better.

Hear our CFO explain why Compleat made the change

If you are still with us then here is the last part

So — You Have Two Options

You can keep burning the candle from both ends & hope you get through it & somehow everything will improve — we wish you well with that, we really do.

If something REALLY has to change (for everyone’s sake at work & at home)

You invest a little more time to save a huge amount of time, for you, your team & your family.

You spend a little money, to save a much larger amount of cash for your business — it is an almost instant ROI.

& you help everyone involved in the process to spend more of their time on what is really matters to them.

To do nothing: just click away — good luck & thank you for your time.

To achieve something: click here & have an initial conversation to quantify the initial costs — & savings.

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Philip Douglas

Philip Douglas is Chief Executive of Compleat Software. As a chartered accountant, Philip has extensive experience in UK, European and North American accounting. As a technical and application leader working with many leading accounting/ERP software vendors his accounting knowledge molds our products of today. Philip is the driving force behind our culture, products and vision and is the reason Compleat is the disruptive leader in the market.