Suppliers and Catalogue Management

What areas of spend are covered by the Buyers Group?

Most organisations are competent at purchasing larger items, including goods for manufacture, distribution and retail. The Compleat Buyers Group does not address these purchases.

Suppliers:

The Compleat Buyers Group's focus is on "general overheads" procurement which are common to all organisations, but very fragmented as each individual, department and location tend to "do their own thing". As a result, the organisation spends more than they need to on a very wide range of products and services.

The Compleat Buyers Group addresses over 150 purchasing categories, covering areas as diverse as telephony and internet services, ground maintenance, security services and work-ware. To see a full list of the Buyers Group Categories download the factsheet above.

The leveraged buying power of the Compleat Buyers Group enables our members to make savings across tens of thousands of common items. Whilst the savings on each item may not be large, the total saving potential can be many £100,000's per annum.

The Compleat Buyers Group Catalogues

The Compleat "catalogue" provides an electronic record of the many tens of thousands of products and services offered by our Buyers Group suppliers. Each catalogue item contains the correct reference number, description, order quantities, pricing, delivery charges, etc - for each supplier, embedded into Compleat's Purchase to Pay and Employee Expenses software.

Compleat maintains and updates the entire catalogue daily on our secure cloud-based servers, then automatically updates every Compleat Buyers Group member's Purchase to Pay and Employee Expenses implementation every night.

The ability of Compleat to remove almost all of the overhead required to create, maintain and update catalogues delivers our members a unique and simple user experience, far beyond what has historically been available.

Control over suppliers and ease of use

Members have complete control over which suppliers, products and services they utilise and can ensure that every member of staff always uses the preferred supplier to maximise the savings.

The user purchasing experience is simple and fast. Search for what you want (e.g. A4 paper), decide which product, how many and confirm. The supplier selection, pricing, general ledger coding, budget control and authorisation process is automatic, including the approved purchase order being sent to the supplier.

Purchase orders are always accurate which in turn leads to accurate deliveries and purchase invoices, saving time by removing the mistakes.