Compleat purchase invoice approval with document imaging
Compleat fully automates the purchase invoice capture and approval process, removing the need for invoices to leave the sanctuary of the accounts department and radically improving the productivity and approval turnaround times.
Purchase Invoice Capture
Compleat has captured all the relevant information on a specific order (supplier, product/services, value, VAT, GL coding, payment due date and receipts) so only the most basic additional information is required in order to create the purchase invoice posting:
Enter the purchase order number
Enter invoice number
Enter values (Nett, VAT and Gross)
Attach scanned image (see Document Management option)
Confirm
If receipting has been completed and the values all match, (the three part set of purchase order, receipting and purchase invoice), the invoice can be automatically approved and posted to supplier and GL accounts.
If there is a difference (outside a configured tolerance), the invoice is sent for approval / dispute resolution to the appropriate individual through the workflow
Purchase invoice approval workflow
Automatic workflow process and approver notification by email
Dispute and credit note management
Escalation based on time and value
Automatic Supplier and GL posting on approval (including credit notes etc)
Compleat purchase invoice capture and approval addresses the problems of lost invoices, slow turnaround (critical suppliers on stop) and dispute management whilst significantly increasing overall productivity throughout the process.
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