Real time accounting software integration
In many respects, automation of the purchase to pay procurement cycle is simply an extension of the accounting process. However, it differs in one critical aspect which is the user. The user of purchase to pay procurement solutions are not accountancy staff – they cover the spectrum of employees across the company.
The goal is therefore to provide the user with an interface that is simple and easy to use, whilst maintaining the accuracy, control and integrity of the information and data generated for your accounting software.
Compleat Purchase to Pay Procurement software achieves this goal in two distinct methodologies:
Ease of use for the user is achieved by using a browser interface that will be instantly familiar to anyone that has surfed the web, particularly if they have made purchases through leading organisations such as Amazon and eBay.
Accuracy is achieved through real time tight integration with a growing number of accounting software products. This tight integration ensured that the user can only utilise data that exists within the accounting software that has been made available to them, whilst removing the need to keep two separate sets of data in lock step. The finance department retain complete control and any changes made are instantly available to appropriate users though Compleat
Information accessed in real time includes
Supplier Account information, including
– full name and address
– payments terms
– delivery addresses
– contact information
General Ledger information, including
– Company
– Division
– Department
– Location
– General ledger accounts
– budgets
– projects
– balances (commitments / accruals – if available) and asset / expenses across multiple periods
Real time integration ensures that the data being used is 100% up to date (and not a historic copy that fails to reflect changes in the financial software until updated).
Security functionality within Compleat enables the lock down of information available to users, controlling which supplier and GL accounts they have access to – often fully automating the correct general ledger coding at source – the generation of the requisition.
Uniquely, Compleat remains the same irrespective of the accounting software used – and can integrate into multiple accounting solutions within a single implementation. This is ideal for group organisations with multiple accounting products, but a desire to consolidate purchasing.
Compleat’s unique architecture also enables clients to upgrade their accounting software, yet retain Compleat with absolute minimal effort and time.
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