Productivity of paperless expenses process

Employee Expenses Software

The automation of the expenses process addresses all of the primary weaknesses of a manual process. The increasing productivity is significant as it removes much of the time "wasted" in this administrative task by staff and management.

Expenses Capture:

• Speed of entry through easy to use templates
• Accuracy as every line item is calculated automatically
• Corporate Policy is validated on every line prior to submission
• General ledger coding is fully automated
• Capture of expenses for recharging to clients / projects
• Automated download of personal and corporate credit card expenditure
• Receipts can be scanned and attached for approval
• Approver is notified on submission.

Approval Process:

• Powerful and fully automated workflow process for approvals.
• Automated notification of claims awaiting approval.
• Current approval status is visible to claimant with automatic notification on approval / rejection.
• All claims are accurate and items that breach corporate policy highlighted.
• All receipts can be scanned for verification prior to management approval.
• On management approval, the claim can be automatically posted direct to the ledgers, or passed to finance department for final approval.

Audit and Posting to ledgers:

• The powerful and flexible workflow enables approved claims to be passed to the finance department for audit and final approval.
• All claim items may be amended if required (VAT, currency, recharges etc).
• Verification against hard copy receipts.
• Approval automatically updates the purchase ledger (where used for expenses payments) and general ledger.
• Reporting enables fast and 100% accurate month end accruals for unapproved expenses.

Compleat Employee Expenses software delivers a major "win - win" for everyone involved.